• Objectives and Goals – Defining the purpose of the project, its desired impact, and long-term value.
  
• Functional Program – Mapping out spaces, user flows, and technical requirements to ensure that the design meets operational needs.
  
• Budget Parameters – Establishing a realistic cost framework that will guide design decisions and material selections throughout the process.
  
• Timeline & Milestones – Setting key dates for deliverables, decision points, and construction phases to maintain a structured and predictable workflow.
  
• Design Vision – Presenting early inspiration and mood references to capture the intended atmosphere, style, and brand narrative of the project.
  

• Exploratory Research & Ideation – Gathering inspiration, case studies, and references to ensure that the concept is both innovative and aligned with the client’s brand values and target audience.
  
• Conceptual Sketching – Producing freehand and digital sketches to explore spatial organization, circulation, and functional relationships between areas.
  
• Preliminary Layout Plans – Developing early space plans that respond to ergonomics, flow, and operational efficiency, ensuring a solid foundation for future detailed drawings.
  
• Design Narrative & Storytelling – Articulating the project’s design language, material palette, and mood through curated references and moodboards.
  
• First Presentation to Client – Delivering a structured concept presentation, typically including diagrams, key plans, and inspiration imagery to confirm alignment before advancing further.
  
• Basic 3D Visualizations – Creating initial 3D massing models or quick renders to illustrate spatial qualities, proportions, and key design moves.
  

Coordination & Technical Consulting

• Consultant Engagement – Identifying and onboarding relevant consultants such as structural engineers, HVAC and MEP specialists, plumbing and fire-safety consultants, kitchen designers, acoustic experts, and lighting designers.
  
• Technical Reviews & Workshops – Holding focused coordination sessions to review drawings, validate design assumptions, and identify any potential conflicts between architectural, mechanical, and structural systems.
  
• Budget & Buildability Assessment – Cross-checking solutions against cost estimates, lead times, and site constraints to avoid expensive redesigns or delays later in the process.
  
• Integration of Systems – Ensuring that ductwork, piping, and equipment are fully integrated into the spatial design without compromising aesthetics or functionality.
  
• Documentation & Approvals – Producing updated drawings and minutes from coordination meetings, so that all parties have a clear, written reference before moving forward.
  

Pre-Construction Review & Site Handover

• Contractor Briefing – Conducting a thorough review session with the contractor (and, if applicable, the project manager) to go over the full set of drawings, BOQ, and technical specifications.
  
• Clarifying Execution Details – Providing written and verbal guidelines on sequencing, tolerances, finishes, and critical construction details to prevent misinterpretations on site.
  
• Defining Responsibilities – Establishing clear communication channels for reporting progress, resolving issues, and approving changes during construction.
  
• Site Readiness Verification – Ensuring the site is prepared for construction, including safety measures, measurements, and utilities, before work officially begins.
  
• Written Change Approval Protocol – Stating clearly that any deviation from the approved design—whether due to unforeseen site conditions, contractor proposals, or cost adjustments—must receive prior written approval from the design team before implementation.
  

Material, Fixture & Furniture Selection

• Material Palette Development – Creating a unified scheme of finishes (flooring, wall treatments, paints, tiles, veneers) that reflects the project’s aesthetic vision and brand identity.
  
• Sanitary & Plumbing Fixtures – Selecting sinks, taps, toilets, and other plumbing elements that meet both functional requirements and design standards.
  
• Lighting Design & Fixtures – Reviewing lighting plans and guiding the client in choosing decorative and technical luminaires that set the desired atmosphere and ensure proper illumination levels.
  
• Furniture Procurement & Custom Design – Curating ready-made furniture for purchase and designing bespoke, project-specific pieces (e.g., custom bars, shelving, or seating) to maximize space efficiency and uniqueness.
  
• Mock-Ups & Samples – Producing physical samples, prototypes, or 1:1 mock-ups where necessary to test materials, finishes, and ergonomics before committing to production.
  
• Cost & Lead-Time Coordination – Verifying availability, delivery schedules, and pricing with suppliers to ensure selections fit within the project’s budget and timeline.
  

Project Completion & Handover

• Comprehensive Defect Inspection – Performing a detailed walkthrough of the entire site, reviewing finishes, joinery, lighting, mechanical systems, and all installed elements to identify deficiencies or incomplete work.
  
• Snag List Preparation – Compiling a clear and structured list of defects, adjustments, and outstanding items (commonly known as a “punch list”), organized by trade and priority.
  
• Coordination of Corrections – Overseeing the rectification process with the contractor and verifying that all issues are properly addressed and completed to the specified standard.
  
• Functional Testing – Checking that lighting, HVAC, plumbing, and other systems operate correctly and safely.
  
• Final Cleaning & Presentation – Ensuring the space is professionally cleaned and prepared for client use, with all protection materials removed.
  
• Formal Handover – Delivering the project to the client, including all relevant documents (as-built drawings, warranties, manuals) and a final sign-off confirming completion.
  

1. Scope of Work: Only the details, works, and specifications explicitly shown in these drawings and documents are to be executed.
   
2. Duty to Review: All parties involved in execution – contractors, consultants, suppliers, and workers – must carefully review all drawings, notes, and specifications prior to commencement of work.
   
3. Handling Discrepancies: In case of any misunderstanding, error, contradiction, or discrepancy between the design and site conditions, all work must be halted immediately and the architect or studio must be contacted in writing for clarification. Continuing work without approval constitutes acceptance of full liability by the executor.
   
4. Design Changes: Any modification, adjustment, or deviation from the approved design requires explicit prior written authorization from the architect. Unauthorized changes are at the sole responsibility of the contractor.
   
5. Liability: Compliance with building codes, regulations, and statutory requirements is the sole responsibility of the contractors and executors. The architect shall bear no liability for damages resulting from non-compliance with these instructions or from execution not in accordance with approved documents.